EJP: Associate Editor Instructions

*If there are no red arrows, then there are no manuscripts for you to evaluate at that time. 

*You will also receive an email letting you know that there is a manuscript that requires your attention. If you access the assignment through the link in the email, you will be automatically signed in and can access all other manuscripts by going to the homepage. 

*Awaiting Initial Consultation: new manuscripts and new revisions awaiting your assessment. 

*Awaiting Reviewer Assignment: Decision without review or assign potential reviewers

*Contact Potential Reviewers: the contact reviewer stage. You can send multiple requests and use the “assign additional reviewers” task to add more to the contact list.

*Reviewer Collaboration: Manuscripts are back from review. Reviewers have seen each other’s author comments and have 48 hours to modify their reviews.

*Awaiting Associate Editor Decision: Associate editor will assess the reviews, draft decision letter, and submit comments to EiC.

*AE Review EiC Comments and AE Proof Decision Letter: EiC has returned the manuscript back to the Associate Editor and the Associate Editor can either send back to the EiC with additional comments or send decision letter to the author. 

*All Pending Manuscripts: View all your active manuscript assignments.

• After clicking on Awaiting Initial Consultation folder, you see a link for each new manuscript assigned to you.

• In each submission you will find complete details and all manuscript files. 

• Click on “submit initial consultation” to enter comments and select initial disposition.

Based on the initial recommendation and click submit, you will either draft the decision letter and send it to the author or assign potential reviewers.

Assigning Reviewers:

• The “Search” tab is the best tab to use when searching for reviewers. On the right, you can use integrated tools such as “Prophy” a tool that searches keywords and external publications.

• “Add reviewer” tab is used to add someone who is not in the JHI database.

• “Current reviewers” tab is a list of all potential reviewers you will contact. Adjust the “numbers of reviewers to secure” so that once all have agreed, it will move forward.

• Once you have added all potential reviewers, click “done/finished” to be directed to the contact screen

Contacting reviewers:

• The default request letter is “contacting potential reviewer” letter in the letter type. 

• Click “send request” and send the request letter.

• You can send up to 3 times per person.

• Click “assign more potential reviewers” if you need to add more to the list.

• “Click “process with current accepted reviewers” if you have no reached the number to secure but the number accepted is sufficient.

Post review evaluation:

• The submission will move to “Awaiting Associate Editor Decision”

• AE initial recommendation and reviewer comments for editor and author are on this page

• You can rank the reviewers

• Enter comments for Editor-in-Chief

• Choose decision type and decision letter.

• Draft decision letter, providing guidance to the author in the designated area, and send to Editor-in-Chief

• Please ignore “comments for edreject” text box. Unfortunately this cannot be removed.

• The Editor in Chief will add any additional comments and review the decision letter. His comments are on top in “check decision letter draft comments”

• You can leave addition comments in the “associate editor decision comments” text box and send back to the EiC if necessary using the “send back to draft with comments” button.

• If decision letter is ready to send to the author, click “submit”

Additional actions:

DATES NOT AVAILABLE

When you are not available to receive assignments, you can add your away dates in EJP. To access the calendar, sign in to jem.msubmit.net. Scroll to the bottom of your homepage. Under General tasks, click “modify unavailability dates”

Click on the days in the calendar when you are not available. Each date clicked will fill with gray. You will see the dates appear on the right-hand side. Click “submit dates” when completed.